Microsoft 365 Group Management - adding or removing members
Adding or removing members to/from a Microsoft 365, Teams, or Distribution Group
There are two different places to see and edit groups one owns.
From these locations users can also see groups they are a member of, leave groups they no longer need to be part of, and edit groups they own.
Distribution group
1) Click the link https://admin.exchange.microsoft.com/?page=groups&form=owa_groups#/ and login with your SPPS email address and password.
1.1) Alternate access by signing in at Outlook.office.com, click the gear in the upper right corner, select the General tab, Distribution groups, and click the link "this portal"
2) Select the Groups I own tab
2.1) Double click the group you wish to check or edit
3) The General tab allows the owner to edit the name of the group and add notes to explain the purpose of the group using the Edit general settings link .
3.1) Please do not change the email address or alias of a group. If such a change is desired submit a ticket to Technology Services. Changing the email can inadvertently break the groups ability to receive email.
3.2) From the General tab an owner may delete a group that is no longer needed. Please note, deleting a group deletes all files associated with the group and removes all members. If a group is accidentally deleted, in most cases, there is a 29 day window where the group may be restored.
3.3) The notes section allow an owner to give a brief description such as purpose of the group, or any other pertinent information.
4) From the Members tab one can add or remove members and owners.
4.1) To edit Owners select the "View all and manage owners" link
4.2) Select the + Add owners and search for the user you would like to add as an owner.
4.3) To edit members select the "View all and manage members" link
4.4) To remove members select the radio button next to their name and select delete. You can select multiple users at the same time.
4.5) To add members select the + Add members and search for the user you would like to add.
4.6) Check the radio box next to the user. If you are adding more than one person you can search for the next user and check the radio box and continue this process to add all users.
4.7) Once you have added all members click the add button at the bottom.
5) From the Settings tab the owner may set the following options:
5.1) Edit membership approval (Approval required is the recommended setting).
5.2) Edit delivery management (Only allow messages from people inside my organization is recommended unless the group needs to receive email from outside spps.org). The owner may also restrict who can send email to a group if desired.
5.3) Edit message approval.
5.4) Email options is not generally used and may cause issues if set wrong.
Microsoft 365 or Teams groups
6) To edit Microsoft 365 or Teams groups follow this link: https://myaccount.microsoft.com/groups/groups-i-own
7) Select the group you wish to edit.
From this screen there are three tabs.
8) Details tab
8.1) Select the Edit button to edit the name of the group, the group description, or change the policy for joining the group.
8.2) The policy recommendation is "This group requires owner approval" to prevent access by unauthorized users.
9) Members tab
9.1) Select the Add button to search for and add users.
9.2) When adding members it gives the option to add them as a Member, Owner, or both.
9.3) Search for and add multiple users and when ready select the Add (x).
9.4) To remove users select the X Remove next to their name. Multiple users can be selected using the check box then select the X Remove Member(s). When removing users you will be prompted for confirmation.
10) Owners tab
Since the Member screen allows the owner to add a user as a member, an owner, or both, the only reason to use this screen is to remove a user as an Owner while leaving them as a member of the group.